Serve as the primary administrator for PHNX’s DLA SBIR Phase II contract
Manage invoicing, cost tracking, and compliance with FAR/DFARS requirements
Maintain a DCAA-compliant accounting system
Prepare and submit contract invoices (progress billings) in accordance with FAR 52.216-7
Ensure PHNX meets the SBIR percentage-of-work requirements
Serve as primary point of contact for DCMA contracting officers and DCAA auditors
Track and enforce cost allowability under FAR Part 31
Manage DLA Clause H-08 public release review requirements
Prepare and submit reimbursement requests and financial reports (SF-425) to DOE
Maintain detailed budget-vs-actuals tracking across all active contracts and grants

5+ years of experience in DOD contract administration
Working knowledge of FAR Part 31 cost principles, FAR 52.216-7 billing requirements, and DCAA accounting system standards (SF-1408)
Direct experience preparing or supporting DCAA preaward surveys, accounting system audits, or incurred cost submissions
Demonstrated ability to set up and maintain DCAA-compliant accounting practices: direct/indirect cost segregation, timekeeping systems, indirect rate development, and unallowable cost identification
Experience with DOE, DOD, or similar federal agency grant/award financial reporting (SF-425, progress reports)
Strong proficiency in Excel/Google Sheets and familiarity with accounting or ERP systems used in government contracting (e.g., QuickBooks with job costing, Unanet, Deltek)
U.S. citizenship (required due to federal funding obligations)

Grant & Contract Administrator

Key skills