Finance, Executive Administrator
Kuala Lumpur, Kuala Lumpur, Malaysia
Full Time
3 weeks ago
$5,500 - $7,500 MYR
No Sponsorship
Key skills
Leadership
About this role
Role Overview
- Support APAC accounting processes (invoicing, payments, reconciliations, tracking)
- Work with systems such as Xero to maintain accurate financial records
- Coordinate with internal finance teams and external partners (accountants, banks)
- Assist with month-end processes and reporting preparation
- Manage CEO email, LinkedIn, and calendar coordination
- Coordinate internal and external communications on behalf of leadership
- Prepare materials for meetings, board interactions, and investor communications
- Organise travel, logistics, and key company events
- Support cross-border coordination across APAC, Europe, and leadership teams
- Handle sensitive information with discretion and professionalism
Requirements
- Strong attention to detail and organisation
- High level of discretion and confidentiality
- Independently manage your own time
- Comfortable working closely with senior leadership in a high-trust environment
- Calm under pressure and able to prioritise effectively
- Curious and proactive
- People value your integrity, and they trust you to be true to your word
- The startup world appeals to you as a professional choice
- 3+ years in Finance Administration, Executive Assistant, or similar role
- Experience with basic accounting processes (AP, AR, reconciliations)
- Experience with Xero is a strong advantage
- Strong organisational and coordination skills
- Experience supporting senior executives is a plus
- Experience working across multiple geographies or time zones is a plus
- Strong Excel / Google Sheets skills
- Professional fluency in written and spoken English
Benefits
- RM 5,500 to 7,500 gross salary per month
- Work equipment from day one
- Flexibility to manage your own time
- Co-working allowance whenever away from your home base
- Private health insurance
- Travel insurance, covering business and personal travel
- Classpass fitness membership wherever it is available
- Learning and development resources whenever necessary
- A streaming service of your choice (Netflix, HBO, or Disney+ account