Provide administrative support to the construction group
Follow up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files
Coordinate the submittal, shop drawing, RFI processes with project team
Organize and maintain file system including construction drawings, and files correspondence and other records electronically and in paper files
Coordinate proposal and bid package information and coordination of document releases
Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service
Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes
Write Purchase Order Requisitions for manager approval and processing
Coordinate the archiving of project files
Compile Operations and Maintenance Manuals at project closeout as a customer deliverable
Assist with writing Subcontract Change Orders and coordinating payment of invoices
Proficient in Microsoft platforms

bachelor’s degree or four (4) years of experience in an administrative position(s)
Experience in construction or engineering firm is highly preferred
Basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail
Experience with SharePoint is a plus
Excellent communication skills
Must be physically present in the Lexington office
Energetic, self-motivated individual who enjoys a team environment

Administrative Assistant

Key skills