Executive Administrative Assistant

Role Overview

• Own and optimize the founder’s calendar and priorities
• Anticipate needs and prepare proactively
• Ensure all meetings, logistics, and preparation are handled
• Manage communications and follow-through
• Track projects and deliverables across teams (light project management)
• Pull performance metrics and support operational visibility
• Coordinate across internal stakeholders and contractors
• Execute quickly on priorities communicated throughout the day
• Plan and manage international travel end-to-end
• Coordinate flights, accommodations, and schedules
• Support in-person logistics across locations
• Flexibility to travel with or support the founder as needed
• Manage expenses, documentation, and bookings
• Coordinate vendors and operational needs
• Maintain systems, organization, and structure
• Ensure nothing falls through the cracks
• Leverage AI tools to improve efficiency, workflows, and execution
• Help implement systems that scale founder productivity

Requirements

• 4–6+ years supporting a founder, executive, or leadership team
• Experience in fast-paced startup, agency, or high-growth environments
• Proven ability to operate independently with minimal direction
• Highly independent and proactive
• Execution-focused and fast-moving
• Detail-oriented and organized
• Direct communicator who values efficiency over small talk
• High ownership mindset
• Adaptable to changing priorities
• Advanced calendar and logistics management
• Strong operational coordination and follow-through
• Ability to manage high volumes of tasks and priorities
• Comfortable working with performance metrics and dashboards
• Google Workspace
• Slack
• Standard agency/startup tools
• Comfort using AI tools for productivity and operations

Benefits

• Salary: $60K–$70K
• Phantom equity potential for long-term contribution
• Paid travel
• PTO
• Relocation support
• High-growth exposure working directly with founder