Support the processing of purchase orders, from requisition through confirmation with the supplier.
Issue and record quotations, comparing prices, lead times and terms.
Prepare and organize purchasing documents (purchase orders, simple contracts, correspondence).
Monitor delivery status, lead times and transportation, reporting deviations when necessary.
Update supplier information in the system, keeping accurate and organized records.
Manage filing of tax and purchasing documents.
Assist with data entry and updates in ERP/purchasing systems.
Prepare basic performance reports and KPIs requested by leadership.
Verify invoices and support communication with the receiving department.
Communicate and interact with suppliers by phone, e-mail and system, ensuring clear and objective communication.
Assist in the supplier onboarding and maintenance process.
Support the team with information and documents when requested.
Assist with administrative tasks relevant to the procurement area.
Collaborate with the team on process and routine improvement initiatives.

Education: University degree in progress or completed (preferably in Business Administration, Logistics, Industrial Engineering, Economics or related fields).
Previous administrative experience is desirable, preferably in purchasing or logistics.
Microsoft Office suite (emphasis on basic/intermediate Excel).
Familiarity with ERP or purchasing systems (preferred).

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Purchasing Assistant

Key skills