Executive Assistant – COO, CIO

Role Overview

• Proactively manage complex calendars, priorities, and workflows for the COO and CIO
• Anticipate needs, resolve conflicts, and ensure optimal time allocation aligned with business priorities
• Serve as a primary interface between the executives and internal and external stakeholders
• Ensure clear, professional, and timely communication across all levels of the organization
• Plan, prepare, and coordinate high-level meetings (Board, C-level, leadership forums)
• Prepare agendas, materials, and follow-ups to support effective decision-making and execution
• Support strategic initiatives, including conducting research, analysis, and preparing high-quality presentations
• Track key action items and ensure follow-through across teams
• Organize efficient international travel, including complex itineraries
• Oversee executive office operations to maintain a smooth and professional environment
• Handle sensitive information with the highest level of discretion
• Support adherence to governance, deadlines, and key business processes
• Identify and eliminate bottlenecks across NPI and PDP processes
• Establish proactive risk management and mitigation routines for launch readiness and production ramp-up

Requirements

• 5+ years of experience as an Executive Assistant supporting senior leadership
• Experience in a fast-paced, international environment (e.g., publicly listed company, consulting, finance, or tech)
• Outstanding organizational and prioritization skills
• Strong communication skills in German and English (written and spoken)
• High attention to detail combined with a pragmatic, solution-oriented mindset
• Ability to manage multiple stakeholders and topics simultaneously
• Advanced proficiency in Google Workspace and Microsoft Office (especially PowerPoint and Excel)

Benefits

• Deutschlandticket (public transport pass) for unlimited mobility
• Monthly contribution toward office parking
• Bike leasing
• Remote work allowance
• Employer contributions to company pension plans
• Occupational pension schemes
• Occupational disability insurance
• 30 days of paid annual leave
• Three additional company days off (e.g., Rosenmontag, Christmas Eve, New Year's Eve)
• Up to 10 "toniecation" unpaid leave days
• Internal and external training opportunities
• Individual learning budget
• Access to the Babbel language-learning app
• Access to the Calm meditation app
• Attractive discounts across the full range of tonies products