Executive & Team Assistant – People & Culture

Role Overview

• Facilitate high-level meetings and leadership forums by preparing agendas, managing documentation, and ensuring clear follow-up on action items
• Proactively manage CHRO’s schedule, ensuring focus on impactful business priorities
• Take full ownership of company fleet management for Germany, managing administrative processes and provider relationships
• Track budgets, manage invoices, and coordinate financial workflows for People & Culture team
• Lead the planning and execution of team meetings, social events, and offsites
• Coordinate domestic and international travel arrangements for CHRO and key team members
• Prepare and submit expense reports for the CHRO
• Contribute to organizational initiatives and lead HR-related administrative projects independently
• Manage external stakeholders communications and facilitate meetings as needed

Requirements

• Extensive experience in an Executive Assistant or Team Admin role in fast-paced, international environments
• Excellent communication skills in both German and English
• Ability to process information rapidly and pivot easily as priorities change
• Organized with close attention to detail while managing multiple stakeholders and projects
• Proficient in Google Workspace and Microsoft Office
• Experience handling sensitive information with confidentiality and professionalism

Benefits

• Deutschlandticket (public transport ticket) for unlimited mobility
• Monthly contribution for office parking space
• Leasing bicycle
• Remote work subsidy
• Subsidies for company pension plans
• Occupational pension schemes
• Occupational disability insurance
• 30 days of paid annual leave
• Three additional days off such as Rosenmontag, Christmas Eve, and New Year's Eve
• Up to 10 "toniecation days" (unpaid leave days)
• Internal and external training opportunities
• Individual learning budget
• Language learning app Babbel access
• Meditation app Calm access
• Attractive discounts on tonies products