Administrative Assistant
São Paulo, São Paulo, Brazil
Full Time
1 week ago
No Sponsorship
Key skills
CommunicationCollaborationSales
About this role
Role Overview
- Monitor electronic timekeeping for employees under CLT (Brazilian labor regime)
- Reconcile and finalize service providers' hours
- Ensure accurate calculations for payroll processing and client billing
- Monitor adjustments to ensure correct billing
- Manage purchase orders (POs), analyze balances and raise contract-termination alerts
- Update client portals
- Prepare monthly monitoring reports
Requirements
- High school diploma required
- Preferably pursuing a technical course or a degree in Business Administration, Human Resources, or related fields
- At least 2 years' experience in the tasks listed
- Experience with employee timekeeping systems, preferably Ponto Mais
- Organizational skills
- Attention to detail
- Strong process orientation
- Agility
- Proactivity
- Good communication skills
- Ability to maintain focus
- Ethical conduct
- Good interpersonal skills
Benefits
- Management of timekeeping and hours for service billing
- Management of reimbursements and travel expenses
- Coordination and alignment with the sales/commercial team and clients
- Follow-up on time entry submissions
- Collaboration with billing and contracts teams