Legal Operations Specialist

Role Overview

• Play a key role in optimizing legal processes, managing technology solutions, ensuring System compliance, and enhancing overall efficiency within the legal department.
• Provide support to a team of attorneys regarding litigation, pre-litigation, and other legal matters through management of cases; preparation of legal documents and communications; researching legal issues, responding to subpoenas and record requests; managing process for legal holds and garnishments; analyzing facts and documents; coordinating discovery processes and witness interviews; communicating with client(s); organizing and maintaining case files; coordinating work with others; assisting with filing documents in judicial and quasi-judicial venues; and providing other litigation support, as needed.
• Provide support to legal counsel and finance teams on insurance administration, including obtaining certificates of insurance and surety bonds, and assisting, as needed, with document collections for annual insurance renewals.
• Oversee the implementation and administration of legal technology solutions – including main platform for receiving requests from institutional clients for legal assistance and review, policy management, and matter management – and collaborate with IT to ensure seamless integration and functionality of legal tools.
• Assist the office with its corporate governance, business entity management, state authorization, and professional license and other regulatory compliance functions.
• Manage the processing and approval of legal invoices, records for subscriptions accounts, and ensure accurate and timely payment to vendors.
• Coordinate updates to and maintenance of the legal department's SharePoint site and ensure that content is current, accurate, and aligns with organizational branding.
• Manage calendars and schedules, coordinate and schedule meetings, and other events.
• Serve as a notary public as needed if already credentialed.
• Serve as a point of contact for receiving, processing, and distributing mail and deliveries intended for the office.

Requirements

• Five to seven years of proven experience in legal operations or a similar role in a law firm, an in-house legal or government legal agency setting
• Familiarity with legal technology solutions and workflow automation.
• Ability to work collaboratively in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Excellent communications skills including verbal, written, and interpersonal skills
• Ability to navigate a cross-matrixed organization and work collaboratively with all stakeholders.
• Ability to work on multiple projects simultaneously under limited supervision with efficiency and considerable latitude for the use of initiative and independent judgment.
• Ability to assist in the management of the legal regulatory requirements that affect and impact higher education institutions.

Benefits

• generous paid time-off
• medical and dental insurance coverage
• life and disability insurance
• retirement plan with employer contribution
• multiple flexible spending accounts
• tuition reimbursement