Manage executive calendars, including scheduling meetings across time zones and prioritizing appointments
Coordinate virtual and in-person meetings, prepare agendas, take notes, and track action items
Handle email management, correspondence, and follow-ups on behalf of executives
Prepare and edit documents, presentations, reports, and spreadsheets
Coordinate travel arrangements and itineraries when required
Act as a liaison between executives and internal/external stakeholders
Maintain organized digital filing systems and documentation
Support special projects, research, and ad hoc administrative tasks as needed
Ensure confidentiality and professionalism in handling sensitive information

Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership
Demonstrated prior remote work experience; candidates must be fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar)
Strong organizational and time-management skills with the ability to prioritize effectively
Excellent written and verbal communication skills in English
High level of discretion, professionalism, and reliability
Ability to work independently, anticipate needs, and solve problems proactively
Experience supporting C-level executives or founders (preferred)
Familiarity with project management or CRM tools (preferred)

Executive Virtual Assistant

Key skills