Executive Assistant

Role Overview

• Compose, edit, proofread and finalize correspondence including emails, letters, memos, etc.
• Perform ad-hoc research projects and gather data at Executive’s request.
• Book travel arrangements ensuring accuracy and cost efficiency for Executives.
• Prepare expense reports for Executives.
• Scheduling of regular All-team Meetings, Producer Meetings, Leader Meetings, etc.
• Prepare agendas and presentations for sales meetings, leadership meetings and others, working with office leaders and Executives.
• Create, edit, review, and deliver finished products to include customized content, materials and collateral to Executives that they can easily present and explain.
• Organize and facilitate events, meetings, and conferences within budget.
• Collaborate with leaders and other administrative teammates to support and drive overall teammate morale and office culture.
• Manage office sports tickets, carrier event invitations, sponsorship invitations, etc., facilitating appropriate scheduling and distribution.
• Attend meetings as required by Executives, including regular office / market leadership meetings as needed.
• Provide mentorship and back up support to other administrative positions as needed, including the Receptionist positions.
• Build courteous and successful relationships with team, internal and external stakeholders.
• Promote teamwork, support, knowledge sharing and a positive attitude in the department and office.
• Ad hoc projects as needed
• Pursues a course of personal, professional development.

Requirements

• 5+ years’ experience in an administrative support role
• High school diploma or equivalent
• Proficient with MS Office Suite
• Proficient knowledge use of office equipment (including but not limited to copy machines, printers, faxes, binding machine, etc.)
• Exceptional telephone demeanor
• Ability to work in-office full time
• Ability to maintain a high level of confidentiality.

Benefits

• Health Benefits : Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits : ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness : Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits : Paid Time Off, Holidays, Preferred Partner Discounts and more.