Offshore Bookkeeper

Role Overview

• Link every purchase order, vendor bill, freight invoice, and subcontractor payment to its originating Sales Order in NetSuite — every transaction, every time, within 24 hours of entry.
• Maintain the running "Actual COGS" total on each active project Sales Order.
• Flag any project where actual costs exceed 90% of the quoted COGS budget — immediately, not at month-end.
• Pull cost data for the Project Manager's monthly cost-to-complete updates on installation projects.
• Prepare draft progress claim invoices based on PM sign-off.
• Produce the weekly project margin tracker (NetSuite saved search) and deliver it by 8am Monday AEST with zero missing data.
• Track subcontractor payment timing against customer claim receipts — no subcontractor gets paid before the corresponding customer claim is submitted.
• Process incoming bills and outgoing payments across all three entities.
• Track customer invoices, chase overdue accounts, reconcile records.
• Use supplier payment terms strategically — pay on day 28 of 30-day terms, not day 7.
• Work toward auto-matching vendor bills to POs in NetSuite.
• Reconcile bank accounts daily across three entities, completed by 10am AEST.
• Investigate discrepancies, handle currency conversions and inter-company transfers.
• Set up and maintain automated bank feeds — manual reconciliation for exceptions only.
• Monthly P&L and balance sheet for all three entities within 5 business days of month-end.
• AU-specific: P&L split by product-only vs. installation project revenue (two-stream reporting).
• Weekly flash report data extract for the company's 40/25/15 margin dashboard.
• Maintain and update a 13-week cashflow forecast weekly, with particular focus on installation project cashflow.
• Flag any installation project with a negative cumulative cashflow position within 24 hours.
• Process payroll across all entities (or manage the integration if a payroll service is in place).
• BAS/GST (AU), Sales Tax (US), GST/HST (Canada) — all filed on time, zero penalties.
• Maintain audit trails and financial records for external auditors (PKF).

Requirements

• Hands-on NetSuite experience. Not "ERP experience" — NetSuite specifically. You'll be tested on this with scenario-based questions in the interview and a practical assessment before any offer is made.
• Available during AEST business hours. This is a Philippines-based remote role working Australian hours.
• Proactive communication. You flag problems before anyone asks. Cash issues, margin alerts, reconciliation exceptions — you surface them early. This is a remote role with minimal supervision; waiting to be chased is a dealbreaker.
• Experience working across multiple entities with different currencies, tax regimes, and reporting standards (AUD, USD, CAD)
• Experience linking project costs to jobs or sales orders in NetSuite (or a demonstrated ability to learn this fast — we'll test for it)
• Analytical instinct — you look at project cost data and spot when something doesn't add up ("freight on this project is 3x the budget — something's wrong")
• Ability to prioritise independently across competing demands from three entities, knowing that AU project cost work always comes first.
• Tenacity: You chase down missing cost allocations, unresolved bank items, and overdue AR. You don't let things sit.
• Mastery: You want to be genuinely excellent at NetSuite and financial operations, not just adequate.
• Initiative: You suggest automation and process improvements without being asked — "Can we auto-match these POs?" is a sentence we want to hear from you.
• Hungry, Humble, Smart: Hungry to own the role and deliver. Humble enough to ask when you're unsure. Smart enough to see how your work connects to the company's profitability.

Tech Stack

• ERP
• Flash

Benefits

• Competitive salary benchmarked to senior NetSuite bookkeeper / finance operations specialist rates in your region — not entry-level bookkeeper pay.
• Paid leave — annual leave, sick leave, and Australian public holidays observed
• Permanent remote work — no office attendance required, ever. You work from wherever you're most productive.
• Direct access to leadership — you're not buried in a shared services centre. You work directly with the Operations Director, Project Manager, and CEO on work that visibly moves the numbers.
• Real ownership of outcomes — this isn't a data entry role. You own the project margin tracking system for a growing international business. Your work shows up in the Monday review meeting every week.
• Professional development — NetSuite training and certification support as the role evolves
• Growth path — as the Australian installation business scales, this role grows with it. The right person becomes the financial operations backbone of the company.