Philanthropy Administrative Coordinator

Role Overview

• The Philanthropy Administrative Coordinator provides high-trust administrative, scheduling, and workflow support for the Philanthropy Team.
• This role helps the team operate with consistency, speed, and donor-centered discipline by coordinating calendars, routing leads, maintaining clean follow-through, and supporting the systems that move donors from interest to meaningful relationships.
• Reporting to the Development Operations Manager, this position serves as an internal coordinator for the team and is especially responsible for helping manage the Vice President of Philanthropy's calendar, including scheduling donor meetings, discovery visits, internal strategy sessions, and follow-up touchpoints.
• The role also supports lead flow generated through MarketSmart and related tools so that no qualified opportunity sits idle and every prospect receives timely, thoughtful next steps.
• As Unbound grows major gifts, planned giving, and campaign activity, the Philanthropy Team needs stronger day-to-day coordination around donor movement, calendar discipline, lead management, and internal accountability. This role helps create the operational backbone for that work.

Requirements

• High School Diploma (or GED) required.
• Bachelor’s degree or equivalent in philanthropy, fund-raising, or non-profit management, or related field preferred.
• Minimum of 3 to 5 years of experience in administrative support, executive support, development operations, fundraising support, sales support, or related field.
• Experience supporting calendars and scheduling for senior leaders, preferably in a donor-facing, sales, or relationship-management environment.
• Experience coordinating meetings with external constituents such as donors, clients, board members, or senior stakeholders strongly preferred.
• Strong written and verbal communication skills.
• Project coordination experience and an ability to keep others organized through reminders, follow-up, and process discipline.
• Nonprofit experience is preferred; fundraising or philanthropy support experience is strongly preferred.
• Must possess a positive attitude and be open to new ideas with the ability to listen carefully, try new things, suggest alternatives, and solve challenges.
• Self-starter, action oriented. Influential and collaborative communication style. Forward thinker and business savvy.
• Bilingual Spanish and English is a plus.

Benefits

• Unbound offers a practical way for sponsors, donors and volunteers to make a personal and direct impact as partners in our global community.
• Through walking with a child and family, youth, elder or community on their path out of poverty, our supporters have an opportunity to expand their worldviews and be part of creative solutions to poverty.