Investment Operations Assistant

Role Overview

• Facilitate the closing and settlement of private placements and mortgages.
• Manage Limited Partnership (LP) documentation and execution of subscription agreements.
• Perform mandatory wire callbacks to verify payment instructions and prevent fraudulent activity.
• Maintain Documentation for financial compliance: W9s, QIB forms, AML, KYC.
• Handle department-wide procurement of supplies and services; manage monthly expense reporting and reconciliation for the investment team.
• Organize internal and external meetings, including room prep, agenda distribution, and catering.
• Serve as the first point of contact for guests and manage visitor check-in.
• Proactively manage complex calendars for senior leadership, including booking domestic and international travel and high-profile conferences.
• Assist with ad-hoc operational audits or administrative tasks as required by the Operations Manager.

Requirements

• Undergraduate degree in Business Administration with focus on Accounting or Finance or equivalent work experience within financial services, private equity or wealth management.
• 3+ years of experience in an investment or financial department role preferred.
• Strong MS Office (Outlook, Word, Excel, Teams) skills required.
• Ability to take direction and work independently and know when to ask for help.
• Ability to identify and understand confidential information and maintain related company protocols.
• Excellent verbal and written skills required.
• Strong ability to multitask and maintain accuracy.
• Demonstrated ability to work in a team environment.

Benefits

• Competitive compensation designed to reflect your expertise and contribution.
• Comprehensive health, dental, and vision insurance plans because your well-being is fundamental to your performance.
• Robust life insurance benefits and retirement plans, including company-matched 401k and pension plan.
• Paid holidays and time off to support a healthy work-life balance.
• Parental leave to help our employees welcome their new additions.
• Subsidized all-in-one subscriptions to support your fitness, mindfulness, nutrition, and sleep goals.
• Company-paid counseling for assistance with mental health, stress management, and work-life balance.
• Continued education reimbursement eligibility and company-paid FLMI and ICA courses to grow your career.
• Discounted Texas Rangers tickets for a proud visit to Globe Life Field.