Senior Administrative Assistant

Role Overview

• Act as a trusted partner to executives, proactively managing administrative and operational demands
• Operate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs
• Exercise independent judgment in managing time, access, and information flow
• Provide stability, clarity, and momentum in complex, fast-moving environments
• Manage complex, high-stakes calendars across global time zones
• Serve as an effective gatekeeper for scheduling and executive access
• Own the annual executive cadence, anticipating: Leadership meetings, Board-related activities, Conferences, External engagements
• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities
• Coordinate internal and external meetings with a “no surprises” standard
• Ensure executives are fully prepared with appropriate materials, context, and stakeholders
• Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready materials
• Partner with stakeholders to align agendas and sequencing for complex forums
• Track actions, decisions, and follow-ups to ensure accountability and momentum
• Manage executive email and correspondence with an enterprise perspective
• Draft communications that reflect executive voice and intent
• Provide backup support across the administrative team as needed
• Maintain organized electronic and physical filing systems; record and distribute meeting minutes
• Coordinate travel, lodging, and transportation for senior executives
• Process and reconcile expenses in compliance with policy

Requirements

• Experience in executive coordination or senior administrative support within complex, matrixed organizations
• Proven support of senior leaders
• Experience leveraging AI tools to enhance productivity and workflow efficiency
• Strong proficiency in Concur Travel & Expense, Microsoft Office Suite (Excel, PowerPoint)
• Advanced calendar, meeting, and event management experience

Benefits

• Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
• Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation –120 hours per calendar year
• Sick time
• 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time
• up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• 10 days Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year
• This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.