Plan and coordinate meetings, events, conferences, and trade shows by identifying, assembling, and planning requirements
Develop, format, proofread and distribute presentations and reports from meetings, workshops, and conferences; verifying the information from both internal and external sources
Participate in, and record minutes from meetings for committees, and workshops
Book travel and accommodation for the Marketing and Nutrition unit
Manage the Marketing unit budget by tracking invoices and approval processes
Manage all expenses for the Marketing and Nutrition unit
Work closely with the Finance unit and outside suppliers to create, process, and close purchase orders
Format sales data and other research for reporting, distribution purposes and Tableau dashboard integration
Build and showcase Nielsen reports for Monthly Topline reporting
Track market trends, consumer behaviour and demographics, and prepare reports by collecting, analyzing, and summarizing data
Perform maintenance and updates to various Sharepoint sites, websites, and online stores
Manage and oversee provincial funding programs, as well as agreements and document management for community partnerships
Support execution of marketing plans and tactics to maintain the integrity and the awareness of the Get Cracking® and Egg Quality Assurance™ (EQA®) brands

University Degree or College Diploma with a focus in office administration, marketing, communications, or equivalent experience
2-3 years’ experience in a related administrative role with a customer service component
Bilingualism (English/French) is an asset
Thorough knowledge of tools, processes and approaches related to office administration
Knowledge of data management, analysis and reporting
Knowledge of print production and promotional items
Strong command of various data analytics and software applications (Microsoft Office, social and digital media platforms, Nielsen, IPSOS, Tableau, Excel, PowerPoint)
Ability to effectively manage programs, timelines, and budget
Excellent organizational skills with ability to multi-task and manage multiple deadlines
Ability to be forward thinking – organizing materials and workback schedules for meetings and events

Accommodations are available on request for candidates taking part in all aspects of the selection process

Administrative Assistant

Key skills