Senior Administrative Assistant

Role Overview

• Calendar & scheduling: Proactively manage complex calendars for SPTLT members — prioritize, coordinate cross-team meetings, manage recurring leadership rituals, and ensure calendar hygiene and time for strategic work.
• Meeting & event support: Prepare meeting briefs, agendas, decks and materials; take/track meeting notes and action items; follow up to closure.
• Presentation & communications: Create and polish PowerPoint decks and executive communications; format and proof executive slides.
• 1:1 and stakeholder coordination: Schedule and manage recurring 1:1s, all-hands, QBRs, roadmap reviews and offsites; manage logistics and attendee communications.
• Ad hoc Administrative Support: Triage and prioritize ad hoc requests from multiple simultaneous stakeholders.
• Coordinate across functions to support operational workflows; serve as a central coordination point to ensure SPTLT information flows smoothly across the organization.
• Cross-time zone coordination: Ensure timely communication and schedule overlap with North America (late evening shifts as required).

Requirements

• 5+ years supporting SVP / C-level leaders — preferably supporting engineering or technology executives.
• Advanced Microsoft Office skills: PowerPoint (executive presentation creation & formatting), Excel (data pulls, trackers) and Word.
• Prior experience working with Jira/Confluence and basic comfort with product/engineering terminology.
• Excellent written and verbal communication; highly organized with outstanding attention to detail.
• Proven ability to manage competing priorities with a calm, solutions-oriented mindset and minimal supervision in a high-tempo leadership environment.
• Comfortable working late evening hours to overlap with North America.
• Interest in AI and willingness to explore AI-driven solutions to enhance performance and drive efficiencies.
• Prior experience supporting a senior technology leadership team (or supporting multiple senior engineering leaders).