Analyst, Tech Invoicing

Role Overview

• Monitor and manage invoicing queues to include Ariba, email and supplier portals
• Respond to supplier inquiries
• Create, maintain and run invoice aging and open purchase order reports
• Work with suppliers on resolving issues
• Manage and monitor auditing and payment functions for supplier invoices in a timely and accurate manner
• Manage the invoice reconciliation queue to include resolution of exceptions, coding accuracy, misrouted invoices and duplicate invoices
• Direct the recovery of credits and management of short-pay and no-pay decisions
• Monitor contractual commitments
• Ensure the timely and accurate payment of invoices and communicate with suppliers regarding the status
• Enter invoices not loaded in Ariba
• Communicate with receiving groups regarding the status of receipt of product prior to payment
• Communicate with SOW owners to validate proper receipt of services prior to payment
• Properly code and route invoices and PCARD transactions
• Process invoices to break down charges where required and allocate accordingly to proper cost centers
• Validate and process credits or checks received for refunds and rebates
• Submit and coordinate for resolution tickets for Ariba invoice issues
• Provide guidance on tax questions and issues
• Coordinate with tax department to ensure proper taxation of orders
• Manage spend reports for ongoing, open purchase orders
• Provide guidance to requesters on balances
• Work closely with Procurement team on strategies for purchase order generation that allows for more efficient invoice processing
• Seek and recommend opportunities for improvement in Procure2Pay business processes

Requirements

• 3+ years’ experience with payment of technology invoices
• 3+ years’ experience working with technology procurement organizations
• 3+ years’ experience working with enterprise-level procurement and/or accounts payable systems
• Strong business analysis experience and financial acumen
• Strong attention to detail and organizational skills to keep up with multiple tasks
• Ability to work with limited direction
• Strong communication skills
• Strong customer service and supplier management skills
• Undergraduate degree or equivalent experience (Finance, Business or IT-related major preferred)

Benefits

• Modern work environment
• Tools to explore and grow
• Career defining opportunities