Purchasing Invoice Specialist

Role Overview

• Receive, inspect, and verify incoming shipments for accuracy, quality, and documentation compliance
• Unload deliveries and ensure proper handling and storage of materials, including critical spare parts
• Coordinate outbound shipments, including returns, repairs, and vendor-related logistics
• Maintain accurate records of all incoming and outgoing shipments in ERP/CMMS systems
• Maintain accurate inventory of maintenance spare parts, tools, and consumables
• Perform routine cycle counts and annual physical inventories; investigate and resolve discrepancies
• Ensure proper labeling, storage, and organization of parts in stockrooms and warehouses
• Monitor inventory levels and initiate reorder requests to prevent stockouts and excess inventory
• Support inventory optimization strategies, including min/max levels and critical spares identification
• Issue parts and materials to maintenance technicians in a timely and accurate manner
• Collaborate with the Maintenance Manager to ensure availability of parts for planned and unplanned work
• Assist in kitting parts for preventive and predictive maintenance activities
• Track usage trends and provide data to support reliability and cost improvement initiatives
• Maintain accurate data in ERP and/or CMMS systems (e.g., SAP)
• Ensure proper documentation of receipts, transfers, and inventory adjustments
• Generate reports on inventory levels, usage, and discrepancies as needed
• Follow all safety procedures, including proper material handling and storage practices
• Ensure compliance with company policies, environmental regulations, and ISO standards
• Maintain clean, organized, and audit-ready storage areas

Requirements

• High school diploma or GED required; associate degree or technical certification preferred
• 3–5 years of experience in shipping/receiving, inventory control, or warehouse operations in a manufacturing environment
• Experience supporting maintenance or MRO (Maintenance, Repair, and Operations) inventory strongly preferred
• Strong knowledge of inventory control practices and warehouse operations
• Experience with ERP/CMMS systems (SAP or similar)
• Proficient in Microsoft Office (Excel, Outlook)
• Strong attention to detail and organizational skills
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment
• Effective communication and teamwork skills

Tech Stack

• ERP

Benefits

• Competitive compensation and comprehensive benefits package
• Career growth and development opportunities within a global organization
• Exposure to best practices and collaboration across Hydro’s international network
• Opportunity to lead and shape HSE strategy in a growing, state-of-the-art facility
• A strong safety-first culture backed by global standards and leadership support