Part-Time Receptionist/Purchasing Agent

Description

The Part-Time Receptionist / Purchasing Agent serves as the first point of contact for visitors, clients, and callers while also supporting organizational purchasing and supply coordination. This role blends front desk responsibilities with administrative and procurement functions, requiring strong organizational skills, professionalism, and attention to detail

Reception & Front Desk Duties

• Greet and assist visitors, ensuring a welcoming and professional environment
• Answer, screen, and direct incoming calls
• Manage front desk operations, including mail distribution and office communications
• Maintain visitor logs and ensure adherence to security protocols
• Provide general administrative support to staff as needed

Purchasing & Administrative Support

• Coordinate purchasing of office supplies, program materials, and janitorial supplies
• Maintain inventory levels and reorder supplies as needed
• Obtain quotes and work with approved vendors to ensure cost-effective purchasing
• Track orders, verify deliveries, and resolve discrepancies
• Process purchase orders, receipts, and invoices in accordance with organizational procedures
• Maintain accurate purchasing records and documentation

Assists with in-service training and new staff training as needed.

Demonstrates a thorough understanding of HIPAA/HITECH laws and the related policies and procedures within the agency. Attends and successfully completes mandatory HIPAA/HITECH training at least annually.

Attends and participates in staff meetings, in-services and projects and committees as assigned. Adheres to and support the facilities policies, practices and procedures.

Accepts assigned duties in a cooperative manner and perform all other related duties as assigned by Supervisor.

Participates in special projects and performs additional duties as required or assigned.

Requirements

EDUCATION AND EXPERIENCE: 

• High school diploma or equivalent required; additional administrative training preferred
• Previous experience in a receptionist, administrative, or purchasing role preferred
• Strong customer service and communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and manage competing priorities
• Strong attention to detail and organizational skills

PHYSICAL REQUIREMENTS: Requires constant hand grasp and finger dexterity; frequent sitting, standing, walking and repetitive leg and arm movements, occasional bending, reaching forward and overhead, squatting and kneeling. Physical Requirements: Must be able to lift up to 50 lbs. comfortably and consistently. Ability to communicate verbally with an excellent comprehension of the English language. 

WORK ENVIRONMENT: The main work environment is an office setting of a non-profit organization providing a variety of services to seniors and their families. The activity level is high and the noise level is moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

LIFE Senior Services and Affiliates is an equal opportunity employer, committed to hiring people who accurately reflect the communities  we serve. We appreciate diverse perspectives and  do not discriminate on the basis of race, ethnicity, sexual orientation, gender identity, religious belief or disability.  If you share our passion for serving the needs of an aging population, we want you  to consider joining us at LIFE.