Accounts Payable Specialist

Role Overview

• Accurately review, code, and process supplier invoices in a timely manner.
• Assist in preparing and executing payment runs, including checks, ACH, and wire transfers.
• Communicate with vendors to obtain clarification and resolve issues as needed.
• Perform monthly reconciliations of accounts payable sub-ledger to the general ledger.
• Assign invoice approval workflows and ensure they are completed in a timely manner.
• Assist in managing the AP inbox, providing timely and accurate responses to inquiries from vendors and internal stakeholders.
• Maintain and update vendor files, including contact details and payment terms.
• Process and review monthly credit card statements and transactions.
• Investigate and resolve discrepancies or issues related to invoices and payments.
• Generate and analyze accounts payable aging reports and other relevant financial reports, and assist in determining when payments are made.
• Work closely with the finance team and other departments to support overall financial operations.
• Assist with developing and documenting standard operating procedures (SOPs) for the AP process to ensure consistency and scalability.
• Coordinate vendor onboarding by collecting and verifying all required documentation and internal approvals, ensuring compliance with W-9/W-8 requirements and company policies.
• Perform other duties as required.

Requirements

• Bachelor’s degree in Finance, Accounting or similar field is required
• 3+ years of experience in the accounting field
• Experience in real estate and construction is a plus
• Experience working in Netsuite is a plus
• Experience working in multiple currencies is a plus
• Ability to handle multiple projects at one time and work in a high-volume, fast paced transaction-oriented environment
• Strong attention to detail and commitment to maintaining accuracy in a high-volume environment.
• Excellent analytical and problem-solving skills with the ability to identify process inefficiencies and propose improvements.
• Proven ability to build strong relationships with vendors and internal stakeholders to ensure timely issue resolution.
• Growth oriented mindset, desire to learn and share knowledge to help others succeed
• Proficient in Microsoft Office Suite; advanced Excel skills preferred

Benefits

• paid time off
• paid holidays
• 401k
• FULL coverage medical, dental and vision