Inbox Management: draft responses, reply on behalf when needed, tag team members, and keep the inbox organized with urgent and important emails prioritized
Marketing Campaign Support: assist with execution across email, landing pages, social, and paid campaigns, including proofing, QA, and scheduling
Copy & Asset QA: proofread marketing copy, links, merge fields, images, and disclosures before anything goes live
Content Coordination: maintain content calendars, asset libraries, and brand guideline documents; coordinate with designers, writers, and agency partners to keep projects on deadline
CRM & Marketing Ops: create and update records in Salesforce and HubSpot, build lists, QA workflows, pull reports, and keep data clean
Templates & SOPs: create and maintain email templates, checklists, and standard operating procedures
Project Tracking: manage tasks in project management tools (Asana, ClickUp, Notion, or similar); flag risks, blockers, and missed deadlines early and often
AI-Assisted Workflows: use Claude daily for drafting, research, QA, and workflow acceleration. Handle ad hoc tasks and special projects

Must be an experienced Executive Assistant
Proven ability to perform effectively in high-stress, fast-paced environments while meeting tight deadlines
Working knowledge of marketing operations concepts: CRMs, email marketing, landing pages, and reporting
Excellent English communication skills, both written and verbal
Strong analytical and problem-solving skills
Experience with HubSpot, Salesforce, Encompass, or Blend is a plus but not required
Knowledge of the U.S. mortgage process is a plus but not required
Must be a Filipino citizen residing in the Philippines

24 PTO days annually, plus paid U.S. holidays
Opportunities for professional growth and learning, including direct exposure to marketing strategy and campaign execution
Dynamic and supportive team culture that values candor and continuous improvement
Full government-mandated benefits

Marketing Executive Assistant

Key skills