Special Events Coordinator – Community Events, Administration

Role Overview

• Support planning, research, and administrative tasks for Jack Ride and community fundraising initiatives
• Coordinate communications with participants, donors, vendors, and event organizers
• Assist with tracking donations, troubleshooting tax receipts, and managing fundraising platform data
• Track expenses related to supplies, materials, and event logistics
• Respond to public inquiries related to events and fundraising
• Help ensure a positive and engaging supporter experience
• Coordinate and support volunteers in their roles
• Assist with stewardship and post-event reporting
• Research and propose gift-in-kind partnerships for fundraising incentives
• Contribute to community event promotion strategies
• Support grant application efforts with the Corporate Partnerships team
• Review and clean CRM data to improve accuracy and consistency
• Identify duplicate records and support data merging processes
• Assign constituent codes and maintain database hygiene
• Support broader data management initiatives with the Annual Giving team
• Participate in team meetings and skill-building sessions
• Maintain ethical standards when working with youth mental health content
• Collaborate within flexible working hours (core: 10 AM – 4 PM ET)

Requirements

• Eligible for the Canada Summer Jobs program (ages 15–30 and legally able to work in Canada)
• Strong organizational, problem-solving, and project management skills
• High attention to detail, especially when working with data
• Excellent written and verbal communication skills
• Customer service experience and ability to engage warmly with others
• Ability to thrive in a fast-paced, sometimes ambiguous environment
• Proficiency in Microsoft Office (especially Excel) and G-Suite
• Comfortable working with data for extended periods
• Positive attitude with a willingness to learn and collaborate
• Experience with fundraising or nonprofit work (asset)
• Familiarity with Salesforce or similar CRM systems (asset)
• Previous involvement with Jack.org programs (asset)
• Knowledge of youth mental health in Canada (asset)
• Working proficiency in French (asset)
• Access to an external monitor for data work (asset)

Benefits

• Hands-on experience in event planning, fundraising, and data management
• Exposure to a national nonprofit organization and its operations
• A collaborative, flexible, and mission-driven work environment
• The opportunity to contribute to meaningful change in youth mental health