Manage and organize the Founder’s inbox with the goal of achieving and maintaining Inbox Zero
Triage and respond to the majority of incoming emails independently
Implement and maintain a structured inbox workflow and prioritization system
Identify high-priority messages, time-sensitive requests, and key decision points
Draft and send responses on behalf of the Founder while maintaining his communication style
Conduct short daily email triage check-ins to quickly review priority messages
Manage and optimize the Founder’s calendar to support productivity and focus
Schedule meetings based on strategic priority levels:
Protect deep work time in the mornings and organize meetings primarily in the afternoons
Coordinate scheduling logistics and meeting preparation
Maintain proactive communication with the Founder regarding priorities and updates
Learn and replicate the Founder’s communication tone and style
Respond to parents, partners, and stakeholders in a professional and trust-building manner
Anticipate common responses and begin handling communications independently
Support task management workflows using tools such Asana, Notion
Leverage Claude and other AI tools to work efficiently
Maintain organized systems for tasks, communication, and operational processes
Lead weekly check-in meetings with the Founder using a structured “Big Three” agenda
Improve operational efficiency by identifying repeatable or delegable tasks

3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive
Comfortable with Claude or other AI tools
Exceptional written English communication skills with the ability to represent an executive professionally via email
Proven experience managing high-volume inboxes and maintaining structured email systems
Ability to respond to parents, partners, and stakeholders in a way that builds trust and reflects the founder’s voice
Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently
Experience with calendar management and strategic meeting coordination
Highly organized, structured thinker with a systems mindset
Strong attention to detail and follow-through
Proactive problem-solver who anticipates needs and communication requirements
High emotional intelligence and professional judgment when handling external communication
Comfortable responding on behalf of an executive once communication style is learned
Experience using task management and productivity tools (Asana, Notion, Superhuman, or similar)
Ability to work independently while maintaining consistent communication with leadership
Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

Executive Operations Assistant – CEO Support

Key skills