Events Logistics Coordinator

Role Overview

• Organise our in-person client roundtable meetings and workshops of up to ~50 delegates. Liaise with venues, caterers and other suppliers, delegates and internal stakeholders, in some cases attend on the day making sure everything runs smoothly, and post event activities such as producing attendance reports and follow ups;
• Coordinate our webinars and virtual roundtable meetings, including scheduling, test runs, setting up and managing logistics on the day, preparing the recording and attendance report afterwards and sharing it with internal stakeholders;
• Support the events team with organising the logistics for our large conferences in Europe at peak times;
• Attend a selection of our events, having an active role on the day;
• Organise the logistics for Aurora’s participation with a booth in external trade fairs;
• Contribute with ideas to constantly improve our events strategy and as part of the wider Commercial team, always asking ‘What’s next?.

Requirements

• Enthusiastic, energetic with exceptional attention to detail
• Excellent organisation and negotiation skills, able to manage a range of activities effectively to tight deadlines
• Able to multi-task and re-prioritize in a fast-paced and demanding environment
• Professional, excellent communication skills, able to build relationships at all levels
• Able to use your own initiative and to work both independently and as part of a team
• Good PowerPoint, Word and Excel skills
• Willingness to learn and develop
• Speak German at B2 Level or above

Desirable attributes:

• Work experience, ideally within in-person and virtual events organizing or a commercial environment;
• Experience with virtual event platforms such as Zoom, Stova etc.

Benefits

• Employee Assistance Programme (EAP)
• Spendit Card
• BVG Job Ticket
• Bike Leasing
• Parental Support

At Aurora we will consider all requests for flexible working. For most roles, the following types of flexibility are usually possible: a hybrid model of remote and in-office working and flexible start and finish times. Please talk to us during the interview about the flexibility we could offer and we will be happy to explore the best available option for you.****The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.