Executive Assistant

Role Overview

• Provides high-level administrative, coordination, and operational support to the Chief Executive Officer and the Vice President of Operations.
• Manages calendars for the CEO and VP of Operations, prioritizes meetings, resolves conflicts, and anticipates scheduling needs.
• Coordinates travel, logistics, and itineraries for executive leadership.
• Manages the flow of email, meeting requests, and inbound communications, exercising sound judgment about urgency and importance.
• Coordinates logistics and materials for board meetings, committees, councils, and executive advisory bodies.
• Schedules meetings, prepares agendas and packets, documents notes and action items, and ensures timely follow-up and distribution.
• Drafts, formats, and distributes executive communications at the direction of leadership.
• Utilizes technology stack effectively, including Microsoft 365, BoardEffect, Teamwork, and Salesforce.

Requirements

• 5–8+ years of experience in an executive assistant, senior administrative, or similar role supporting C-suite or senior leaders.
• Experience supporting boards, committees, or volunteer governance structures strongly preferred.
• Experience in a nonprofit organization or professional association is a plus.
• Exceptional organizational, planning, and time management skills.
• Strong written and verbal communication skills suitable for executive, board, and volunteer audiences.
• High level of professionalism, judgment, and discretion.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Comfort operating in a fast-paced, distributed, executive environment.
• Proficiency with modern productivity and collaboration tools.