Own the CEO’s calendar end-to-end. Schedule, reschedule, and protect time blocks. Manage conflicts and prioritize meeting requests. Ensure prep materials are ready before every meeting.
Book all travel, including flights, hotels, and ground transport, for NYC–Belgrade trips and other domestic/international travel. Build detailed itineraries.
Screen and prioritize email, Slack, and other inbound communications. Draft responses where appropriate. Flag urgent items and filter noise.
Prepare agendas, pre-reads, and briefing docs. Take notes and track action items for key meetings. Follow up on outstanding items.
Handle expense reports, invoices, subscriptions, and vendor coordination. Manage office logistics in NYC.
Coordinate dinners, off-sites, board meetings, and investor meetings. Maintain a contact/relationship database for key stakeholders.
Occasional personal errands that directly impact the CEO's time, like appointments, reservations, etc.

3+ years supporting a C-level executive or founder, ideally at a tech company or high-growth startup
Experience with international travel booking and multi-timezone scheduling
Proficiency in Google Workspace (Calendar, Gmail, Docs) and Slack
Availability to work in-person daily, based in NYC
Strong preferences: Experience supporting a founder/CEO, specifically, the pace and ambiguity are high
Familiarity with SaaS or B2B tech environments
Experience coordinating across US and European time zones
Comfortable with tools like Slack, Notion, HubSpot, or project management platforms
Prior exposure to investor relations logistics (board decks, data rooms, meeting scheduling)
Bonus points: Experience at a company with a hybrid/distributed/remote-first team
Notary public certification (surprisingly useful for a CEO’s EA)

Executive Assistant

Key skills