Talent Acquisition Coordinator

Role Overview

• Serve as a key point of contact for recruiters, hiring managers, and candidates throughout the full recruitment lifecycle
• Coordinate and schedule interviews across multiple hiring teams, managing calendars, meeting invites, room bookings, and virtual interview set-up with precision
• Track recruitment activity across all open roles, ensuring each stage progresses in line with agreed timelines and proactively flagging any blockers
• Maintain clear, organised, and compliant records across all recruitment activity
• Draft, review, and issue employment contracts and offer letters, ensuring accuracy and full compliance with internal policies and employment legislation
• Manage offer approvals and maintain clear records of compensation and contract details
• Liaise with internal teams to ensure all pre-employment documentation is completed correctly and on time
• Act as a confident, professional, and responsive point of contact for candidates at every stage — from first contact through to offer
• Ensure candidates receive timely, consistent, and high-quality communication throughout the process
• Maintain and update candidate records within the applicant tracking system (ATS), ensuring data accuracy and completeness
• Generate recruitment reports and provide insights on pipeline activity where required
• Assist in the creation and posting of job advertisements across multiple platforms (e.g. job boards, LinkedIn, company careers page)
• Monitor application flow and flag any gaps or challenges in attracting suitable candidates
• Support employer branding efforts through consistent and clear job content
• Support the Talent Acquisition team with proactive sourcing activity when required, including identifying and engaging potential candidates through LinkedIn, job boards, and other channels
• Help build and maintain talent pipelines for key or recurring roles
• Coordinate onboarding activities, including preparing new hire documentation and ensuring all pre-start requirements are completed
• Liaise with internal teams to ensure a smooth transition from offer acceptance through to a new hire's first day
• Identify opportunities to improve recruitment processes, systems, and workflows
• Support the Talent Acquisition team with ad hoc projects and initiatives

Requirements

• 1–3 years' experience in a recruitment coordination, talent acquisition, or HR administrative role
• Outstanding administrative and organisational skills — you take pride in accuracy and structure, and nothing falls through the cracks on your watch
• Proven ability to manage multiple tasks, competing deadlines, and a wide range of stakeholders simultaneously in a fast-paced environment
• A confident and credible communicator who is equally comfortable engaging with candidates, hiring managers, and senior business leaders on a daily basis
• High level of accuracy and attention to detail, particularly when handling contracts, candidate data, and compliance-sensitive documentation
• Experience using applicant tracking systems (ATS) and recruitment tools
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) or equivalent
• Ability to handle sensitive and confidential information with discretion

Benefits

• Flexible working times / Hybrid Working
• 20 days of holidays, increasing up to 25 days
• Pension Scheme
• Your own company laptop
• Coverage for working travel out-of-pocket expenses
• Travel tax scheme or bike-to-work scheme
• Regular training, mentoring, and further college support
• Support for Chartership
• A professional subscription fee paid by the company
• Heavily subsidized social committee activities (5-a-side football, golf society, climbing club, and regular social events)