RFP Manager

Role Overview

• Oversee the end-to-end RFP process for all business opportunities.
• Ensure proposals are completed on time, meet client requirements, and adhere to company standards.
• Collaborate with internal stakeholders, including Sales, Product, Legal, Marketing, and Operations, to gather necessary information for proposals.
• Facilitate stakeholder alignment meetings to ensure seamless coordination and accountability.
• Develop and maintain a standardized, efficient RFP process.
• Continuously identify areas for improvement and implement best practices.
• Utilize RFP software and tools (e.g., Loopio, RFPIO, or similar platforms) to streamline the proposal process, manage responses, and maintain a centralized content library.
• Train team members on RFP tools and promote adoption across the organization.
• Leverage AI writing and research platforms (e.g., ChatGPT, Claude, Gemini, or similar tools) to improve response quality, accelerate drafting, and enhance competitive positioning within proposals.
• Use AI tools to analyze competitor proposals, identify differentiation opportunities, and strengthen LINQ’s win narrative.
• Maintain an up-to-date repository of responses to commonly asked questions, templates, and other key materials.
• Ensure consistency and accuracy in all proposal documents.
• Stay informed about trends and developments in K-12 education to tailor proposals effectively.
• Maintain knowledge of competitors and client needs within the education sector.
• Track and report on key performance indicators (KPIs) such as win rates, response times, and client feedback.
• Provide insights to leadership on opportunities to improve RFP success rates.
• Own the end-to-end FOIA (Freedom of Information Act) request process, including intake, tracking, and coordinating responses with Legal, Product, and Sales teams.
• Ensure timely and compliant responses to FOIA requests; maintain a log and audit trail for all submissions.
• Use FOIA data proactively to identify competitive intelligence and procurement trends that inform proposal strategy.
• Build and maintain accurate buying lists for K-12 districts, including cooperative purchasing vehicles, state contracts, and approved vendor lists.
• Partner with Sales to ensure reps have current, actionable buying list data to support pipeline development and RFP targeting.
• Leverage tools like GovSpend and ZoomInfo to enrich buying lists and track district procurement activity.

Requirements

• Bachelor’s degree in Business, Marketing, Education, or a related field.
• 5+ years of experience managing RFPs, with a preference for experience in K-12 education.
• Strong project management skills with a proven ability to manage multiple RFPs simultaneously.
• Proficiency in RFP tools (e.g., Loopio, RFPIO, or similar platforms) and comfort using AI writing tools (e.g., ChatGPT, Claude, or similar) to improve proposal quality and efficiency.
• Exceptional written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to work collaboratively across teams and manage relationships with diverse stakeholders.
• High attention to detail and a commitment to producing high-quality work under tight deadlines.

Benefits

• Flex Your Workspace: Work remote from one of our eligible states across the US, or if you’re near Austin three days in office a week!
• Our 401(k) plan comes with a 4% employer match on total earnings (not just your base salary).
• Whether it’s a company bonus or target sales commission, your hard work doesn’t go unnoticed.
• Our flexible Open Paid Time Off Plan lets you take the time you need, when you need it.
• Take the time you need to welcome your new addition – We’ve got you covered!
• Enjoy a little extra downtime to relax and recharge with the ten paid holidays each year.
• Feel good while doing good – 16 paid volunteer hours to support the causes that matter most to you. #LINQCares
• Rock-solid medical, dental and vision coverage. Pick your vibe: a low deductible PPO and pair with an FSA or a HDHP with a sweet HSA – with contributions from LINQ.
• Employer-paid Short-Term Disability, Long Term Disability, Basic Life, and AD&D insurance. Gym reimbursements and tons of extra savings on travel assistance, employee assistance, and even pet insurance options.
• Got an amazing candidate in your network? Send them our way and earn a referral bonus when they join the team!