Marketing Execution & Coordination (≈60%)
Content Deployment: Publish content across our website, social media, and newsletters. You ensure the calendar stays on track.
Production Traffic Control: Coordinate the workflow for our podcast and video production by managing external collaborators (editors, writers, and our offshore team).
Event & Travel Coordination: Handle the hands-on coordination for events, booking travel, organizing booth materials, and managing shipping logistics for trade shows.
Tool Support: Keep our HubSpot portal clean and operational (sending newsletters, updating lead lists, and tracking basic metrics).
Operations & Administration (≈40%)
Financial Flow Support: Assist with the monthly billing cycle and follow up on unpaid invoices. You ensure the data is ready and reminders are sent.
Process Tracking: Keep the CEO’s internal commitments organized by updating weekly financial trackers and flagging upcoming deadlines.
HR & Team Coordination: Support payroll preparation, process expense reimbursements, and handle the logistics for team-building events.
General Coordination Support: Handle recurring and ad hoc administrative tasks that support smooth day-to-day operations.

Proactive coordinator: You treat every task as a deliverable, not just a checkbox.
Resourceful: Comfortable with ambiguity; if you don’t have an answer, you look for it before asking for help.
Detail-oriented: You catch typos, missing attachments, and scheduling conflicts before they arise.
Ability to “manage up”: You are comfortable following up with stakeholders, including the CEO, when approvals or decisions are needed.
Tech-savvy: Quick to learn tools (Google Workspace, Jira, HubSpot, Slack). Knowledge of QuickBooks is an asset.
Bilingual: Excellent English and French, both written and spoken.

Compensation aligned with a junior-to-mid-level coordinator role.
Group insurance plan.
Access to Dialogue (virtual physical and mental healthcare).
One extra week off between Christmas and New Year’s Day, in addition to regular vacation.
Flexible hours, downtown office, and remote work options.

Operations Coordinator, Marketing

Key skills