Operations Assistant

Role Overview

• Assists with asset, fleet, and facility management/maintenance programs
• Drives company vehicles for official business to various remote sites
• Assists with vendor coordination and security protocols
• Works in fleet management software and assists in coordinating maintenance, repairs, and logistics
• Coordinates and conducts vehicle inspections
• Conducts inspections and creates tickets, as necessary
• Coordinates document destruction/recycling program
• Maintains electronic files and documentation for assets, fleet, facilities, vendors, contracts, purchases, meets, and other items
• Maintains and monitors supply of inventory and orders stock, as necessary
• Stocks, organizes, and prepares meeting rooms
• Relieves Front Desk Administrative Assistant at reception for lunch daily and other times when needed
• Answers, screens, and forwards incoming telephone calls while providing top-tier customer service
• Serves visitors by greeting, welcoming, directing and announcing them appropriately
• Monitors visit access and maintains security awareness
• Receives, sorts, and distributes incoming mail
• Prepares outgoing mail and coordinates the pick-up/delivery of express mail services (FedEx, UPS, etc.)
• Schedules and coordinates meetings, functions, events, and admin vehicle usage, as necessary
• Supports and assists in setup of CEC events conducted at the facilities
• Supports operations team members with varying tasks related to administration, asset management, and safety
• Assists with Operations departmental processes procedures, and documentation
• Compiles information and generates reports as needed
• Participates in proactive team efforts to achieve departmental and company goals
• Complies with all safety policies, practices, and procedures
• Completes special projects and other duties as assigned

Requirements

• High school diploma or general education diploma (GED)
• Two or more years in relevant operations role
• Associate’s or Bachelor’s degree in relevant field preferred
• Valid driver’s license and clean driving record
• Ability to work independently and with a team
• Ability to make day trips to local and regional offices
• English language skills: ability to read, interpret, and write routine reports
• Mathematical skills: ability to add, subtract, multiply, and divide in all units of measure
• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing
• Organizational skills: ability to prioritize and organize tasks

Benefits

• Health insurance
• 401(k) matching
• Flexible work hours
• Paid time off
• Remote work options