Senior Administrative Assistant

Role Overview

• Proactively manage communication and information flow to internal and external audiences.
• Understand leadership team priorities and accordingly schedule, maintain, and coordinate calendar of on-site and virtual appointments, meetings, and related arrangements.
• Ensure complex and frequent travel arrangements, including expense reconciliation for the leadership team are managed timely and accurately.
• Independently manage and coordinate multiple assigned projects, activities, dates, resources, and dependencies according to priorities and deadlines; set/reset expectations as appropriate.
• Prepare and edit documents, reports, presentations, and meeting agendas as requested.
• Monitor deadlines and follow up on action items to ensure timely completion.
• Serve as a key liaison between leadership and cross-functional stakeholders, maintaining strict confidentiality and professionalism.
• Anticipate executive needs and implement process improvements that enhance efficiency and operational rigor.
• Serve as a liaison internally and externally regarding administrative issues; manage relationships with an understanding of audiences and cultivate and maintain solid relationships.
• Creatively harness technology to streamline activities and effectively deliver responsibilities.
• Format and manage strategic work product preparation, including presentations, using MS Office Suite.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Manage other special projects and assignments, as needed.

Requirements

• 10+ years’ experience supporting senior leaders at the SVP, VP, or equivalent executive level within a complex organization.
• Ability to operate independently in a virtual environment with limited oversight.
• Strong organizational acumen and ability to manage competing priorities in a fast-paced, evolving setting.
• High technical proficiency with Microsoft Office Suite and virtual collaboration tools (Teams, Zoom).
• Demonstrated ability to handle highly sensitive and confidential information with discretion.
• Strong and proactive verbal and written communication skills, confidence, and professional presence.
• Highest level of integrity
• discretion and maintenance of confidentiality required.
• Ability to be extremely adaptable and flexible.
• Motivated, even-tempered team player possessing strong, creative problem-solving skills.
• Extremely high level of attention to detail and follow-up.
• Superior organizational, multi-tasking, and prioritization abilities.
• Previous scheduling experience required, including making travel arrangements.
• Ability to work standard hours of 9:00 AM to 6:00 PM M-F and willingness to occasionally work additional overtime and/or off-hours, possibly on short notice.
• Demonstrate a constant passion for fulfilling our mission in a high-touch organization; don’t be afraid to try, dig in, and deliver.

Benefits

• Competitive Compensation & Total Rewards Incentives
• Comprehensive Healthcare Coverage
• Multiple 401(k) Savings Plan Options
• Auto Enrollment in Employer-Directed Retirement Account Feature (100% employer-funded!)
• Generous Paid Time Off – Including 12 Paid Holidays, Volunteer Time Off and Paid Family Leave
• Disability, Life, and Long Term Care Insurance
• Tuition Reimbursement, Student Loan Repayment and Training & Certification Support
• Wellness support including gym membership reimbursement and Employee Assistance Program resources (work/life support, financial & legal management)
• Caregiver and Mental Health Support Services