Accounts Payable Specialist

Role Overview

• Process vendor invoices in Sage Intacct and Procurify, ensuring accuracy, proper coding, and required approvals.
• Prepare and execute weekly and ad-hoc payment runs using ACH, checks, and credit cards.
• Administrative duties include: Depositing incoming payments, scanning and routing finance mail, and maintaining organized vendor tax information
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare month-end reconciliations and financial reports in accordance with department policies and procedures.
• Ensure compliance with financial regulations and internal control requirements.
• Support the month-end close process by providing accurate AP reports, schedules, and documentation.
• Assist with audits by preparing supporting documentation and responding to inquiries.
• Collaborate with purchasing and other departments to ensure proper approval workflows and accurate expense tracking.
• Target areas for continuous process improvement to increase efficiency and accuracy within accounts payable operations.
• Provide superior customer service to both internal and external customers by responding promptly and professionally to inquiries.
• Maintain confidentiality when handling and communicating sensitive financial and vendor information.
• Serve as a backup for the Expense Coordinator, assisting with employee expense reports and reimbursements as needed.
• Perform other duties as assigned to support the Finance Department and organizational objectives.

Requirements

• High school diploma
• 3+ years accounts payable and expense reporting experience required.
• Strong organizational skills, customer service skills and attention to detail.
• Microsoft (Excel) & Google proficiency.
• Sage Intacct and/or Procurify a plus

Benefits

• Enjoy a comprehensive benefits package that includes Medical, Dental, Vision coverage
• 401(k) plan (with 3% match)
• Life Insurance
• Generous Paid Time Off to help you recharge and thrive