Reporting/Compliance Specialist

Role Overview

• Serve as the steward of data quality and integrity across all procurement-related systems, establishing and enforcing data entry standards, validation rules, and quality control processes while regularly auditing systems to identify and resolve data discrepancies
• Design and launch the procurement metrics, compliance reporting, and monitoring program for the account, defining key performance indicators and establishing repeatable processes for data collection, validation, and compliance reporting
• Own and administer the account's sourcing request intake and tracking tool in Smartsheet, monitoring all incoming requests, proactively identifying stagnating requests, and engaging with stakeholders to understand barriers and drive resolution
• Design and build dashboards that provide clear visibility into procurement compliance status, spend analytics, supplier performance, and operational trends, developing executive-level reporting for compliance metrics and spend by category and supplier
• Serve as the primary owner and authority for procurement compliance on the account, monitoring and enforcing compliance requirements including Certificate of Insurance documentation, contract terms, supplier certifications, and regulatory obligations
• Oversee collection, analysis, and reporting of spend metrics across all procurement categories, developing comprehensive spend visibility including expenditures by category, supplier, service line, location, and time period
• Manage supplier performance data collection, tracking, and reporting across the supplier base, developing supplier performance scorecards that provide visibility into how suppliers perform against established standards and service level agreements
• Analyze large datasets by combining and reconciling data from multiple sources including ERP exports, financial systems, spend data, contract repositories, and work order systems to identify compliance trends and spending patterns
• Track contract expiration timelines and renewal pipelines to ensure uninterrupted compliance, configure automated alerts and reporting within Smartsheet, and establish standardized documentation requirements to support audit readiness
• Provide guidance and training to ensure consistent data entry practices across the procurement team and operations stakeholders while continuously refining dashboards to improve clarity, usability, and strategic insight

Requirements

• 3-5 years of strategic sourcing, procurement compliance, contract management, spend analytics, risk management, or operational analytics experience for services or indirect categories
• Strong understanding of procurement compliance requirements including insurance documentation, contract terms and conditions, supplier certifications, and regulatory obligations
• Experience with spend analysis, category spend tracking, and financial data analysis
• Advanced Microsoft Excel skills including pivot tables, advanced formulas, VLOOKUP/XLOOKUP, data validation, and analysis of large datasets
• Experience using Smartsheet to build and administer intake tools, workflows, dashboards, and automated tracking systems
• Demonstrated ability to combine and analyze data from multiple systems and sources

Tech Stack

• ERP

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay