Office Administrative Assistant

Role Overview

• Provide day-to-day administrative support, including filing, data entry, document preparation, and document management
• Support overall office management, including ordering and maintaining office supplies, coordinating catering and team lunches, and preparing meeting spaces
• Assist in coordinating meetings, events, and conferences, including scheduling, logistics, and communication with participants
• Support the preparation of internal and external materials such as reports, presentations, briefing notes, and correspondence
• Maintain organized records, files, and administrative systems to ensure efficiency and accessibility
• Assist with research on sector-related topics, organizational needs, and emerging issues
• Support cross-departmental tasks and special projects, ensuring deadlines and quality standards are met
• Provide general administrative support across teams, including note-taking, task tracking, and follow-ups
• Ensure confidentiality and adherence to organizational policies, procedures, and compliance requirements

Requirements

• Currently enrolled in post-secondary studies or a recent graduate (within the past year)
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and collaboratively in a fast-paced environment
• Interest in humanitarian work and alignment with Penny Appeal Canada’s mission and values
• Previous administrative or office experience is an asset but not required
• Ability to manage multiple tasks and prioritize effectively
• Must be a Canadian citizen, permanent resident, or a person granted refugee protection under the Immigration and Refugee Protection Act (international students are not eligible).