Accounts Payable Associate

Role Overview

• Process vendor invoices accurately and timely in Workday.
• Categorize invoices and documents using Hyland OnBase.
• Identify and resolve invoice discrepancies.
• Liaise with vendors to manage invoice-related queries.
• Ensure compliance with internal financial policies and audit requirements.
• Assist in generating reports related to invoicing and exceptions.
• Provide mentorship to junior team members in AP processes.

Requirements

• Bachelor Degree
• Knowledge of Workday and Hyland OnBase
• Experience in Accounts Payable processes
• Strong attention to detail and accuracy
• Excellent communication skills

Benefits

• Invoice Processing: Accurately process vendor invoices in Workday, ensuring proper 2-way/3-way matching, correct coding, and adherence to company policies.
• Indexing in Hyland OnBase/OCR tools: Index and categorize invoices and supporting documents in Hyland OnBase to ensure accurate archiving, easy retrieval, and audit readiness.
• Exception Management: Identify, analyze, and resolve invoice discrepancies and exceptions, including PO mismatches, missing approvals, and duplicate invoices.
• Issue Escalation: Work closely with procurement, finance, and business units to resolve complex AP issues and escalate unresolved exceptions appropriately.
• Vendor Communication: Communicate with vendors regarding invoice status, payment timelines, and resolution of any discrepancies or rejections.
• Compliance & Accuracy: Ensure all transactions comply with internal controls, financial policies, and audit requirements.
• Process Documentation: Maintain up-to-date documentation of AP procedures, exception handling protocols, and indexing standards.
• Reporting Support: Assist in generating AP reports related to outstanding invoices, exceptions, and processing cycle times.
• Mentorship & Support: Support junior associates in day-to-day operations and provide guidance on system usage and exception handling.