Accounts Payable Specialist

Role Overview

• Process high volumes of vendor invoices with strict adherence to internal controls and approval workflows
• Resolve discrepancies directly with vendors and internal departments
• Code invoices accurately based on predefined coding structures and departmental guidance
• Maintain accurate vendor records, including W-9 collection and vendor onboarding documentation
• Prepare and execute weekly payment runs (ACH, wire, check)
• Monitor AP aging and proactively follow up on outstanding approvals, escalating and resolving delays to ensure timely processing
• Administer the company’s corporate credit card program
• Issue new cards, manage credit limits, and maintain cardholder records
• Review monthly credit card submissions for policy compliance and required documentation
• Follow up with employees regarding missing receipts or policy exceptions
• Reconcile monthly credit card statements to submitted expense documentation
• Coordinate with the credit card provider on disputes, fraud alerts, and account maintenance
• Provide guidance to employees on corporate expense policy and documentation requirements, ensuring consistent application of policies
• Serve as primary point of contact for vendor inquiries
• Resolve billing disputes and payment discrepancies in a timely manner
• Maintain professional vendor relationships to support operational continuity
• Partner with internal stakeholders to address issues, align on priorities, and ensure effective resolution of payment and billing matters
• Ensure compliance with company policies and internal approval requirements
• Support 1099 reporting and annual vendor tax documentation
• Assist with audit requests by providing AP documentation and support
• Maintain organized digital records in accordance with retention policies
• Identify control gaps or risks and recommend process or control improvements
• Maintain and optimize AP workflows within the ERP system
• Identify process improvement opportunities within invoice routing and payment cycles
• Support automation initiatives related to invoice capture and workflow efficiency
• Generate AP reports for management review as requested
• Analyze workflow performance and recommend enhancements to improve efficiency, accuracy, and scalability

Requirements

• Associate’s degree in Accounting, Finance, or related field or equivalent AP specific experience
• 5+ years of dedicated accounts payable experience in a high volume corporate environment
• Demonstrated expertise in invoice processing, vendor management, and payment execution
• Strong working knowledge of ERP systems with hands-on AP module experience
• Proficiency in Excel for AP reconciliations and reporting
• Strong attention to detail and organizational skills
• Demonstrated ability to manage multiple priorities, resolve complex issues, and work cross-functionally with minimal supervision

Tech Stack

• ERP