Executive Assistant, Project Management VA – Part-Time

Role Overview

• Manage and maintain workflows in monday.com
• Create and update projects based on incoming emails (e.g., purchase orders)
• Assign and track action items
• Tag and communicate updates to the founder
• Ensure all tasks are organized, updated, and completed
• Provide weekly project updates/reporting
• Monitor inbox and respond on behalf of the founder
• Manage calendar scheduling and confirmations
• Respond to website/customer queries via Shopify inbox/chat
• Follow up with clients (especially wholesale orders needing nudges)
• Assist with expense tracking using Google Sheets
• Help prepare financial data for accountant (light bookkeeping only)
• Maintain organized systems across both businesses
• Assist across both businesses as needed and improve workflows

Requirements

• Experience with project management tools (Monday.com preferred)
• Strong admin + organizational skills
• Excellent written English (client-facing role)
• Customer service experience
• Ability to work independently and proactively
• Comfortable working with Google Workspace (Sheets, Gmail, Calendar)
• Light bookkeeping / expense tracking experience
• Ecommerce experience (Shopify)
• Experience supporting founders or small businesses

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM