Payroll Implementation Coordinator

Role Overview

• Participate in and lead payroll‑specific discovery sessions within implementation programs.
• Work under the direction of the Global Implementation Lead and Regional Managers to align payroll delivery to global implementation standards.
• Define payroll requirements including, pay elements, calendars, cut‑offs, statutory deductions and employer costs, benefits, allowances, and recurring variables.
• Identify country‑specific payroll risks, dependencies, and regulatory considerations early.
• Partner with other Managed Services teams during implementation to obtain, validate and consolidate required information, ensuring full preparedness for go‑live.
• Identify and seek approval of In‑Country Partners (ICPs), ICEs, or external payroll vendors for each country.
• Validate provider readiness for implementation timelines.
• Ensure providers meet Safeguard Global payroll, compliance, and delivery standards.
• Serve as the payroll counterpart to Supply Chain during provider selection, transition, or onboarding activities.
• Coordinate provider engagement throughout configuration, testing, and first payroll execution.
• Coordinate payroll setup with In‑Country Partners and Internal platforms and systems teams
• Validate payroll configuration against Client design, Local statutory requirements and Employment contract structures
• Maintain payroll‑specific implementation checklists and evidence of readiness.
• Ensure all inputs, templates, and employee data are complete and approved prior to testing.
• Coordinate payroll test runs and parallel payrolls (where required).
• Review payroll outputs including Payroll registers, Payslips, Employer cost reports and Statutory calculations
• Document discrepancies, lead resolution with providers, and confirm final accuracy.
• Own and execute the first production payroll post‑implementation for EOR and Global Pay.
• Ensure Final inputs are validated, Payroll outputs are reviewed and approved, Client sign‑off is obtained
• Prepare a structured and controlled handover to Payroll Operations including: Payroll design and configuration documentation Country‑specific nuances and risks Open issues, dependencies, and escalation paths Calendars, providers, and contacts Confirm BAU acceptance and readiness before transition.
• Support post‑go‑live hypercare as defined by implementation governance.
• Ensure payroll implementation activities are compliant with, Internal control, Segregation of duties and Local regulatory requirements
• Maintain audit‑ready documentation throughout the implementation lifecycle.
• Escalate payroll risks, delays, or readiness gaps to Regional Managers and the Global Implementation Lead.
• Support continuous improvement of payroll implementation tooling, checklists, and SOPs.

Requirements

• 2–4 years’ experience in global payroll APAC or EMEA, payroll transitions, or payroll implementations.
• Strong understanding of payroll life cycle, multi‑country payroll regulations and payroll controls and validations
• Proven experience working with external payroll providers / ICPs.
• Strong coordination and stakeholder management skills.
• Detail‑oriented, risk‑aware, and delivery‑focused.

Benefits

• Autonomy and Flexibility (work in any way): Remote first, with the flexibility to include life needs like school runs and gym breaks in your schedule , all while maintaining a high standard of work.
• Generous leave: Enjoy a competitive leave package including paid bonding leaves for new additions to your family
• Make a difference: Get 2 paid charitable days off to contribute to causes you believe in
• Corporate bonus/SIP: All Guardians are eligible for our annual bonus scheme or sales incentive plan.
• International environment: Grow your network internationally and collaborate across the world. Interact, discover cultures, and tap into local expertise.
• Human centered culture: We emphasize the people factor in everything we do. Our nurturing culture ensures your ideas reach our leaders and your contributions get the recognition they deserve.
• Learning: We support your continuous growth by providing access to 2 learning platforms, where you can learn at your own pace.