Perform all functions related to accounts payable.
Handle daily matching and posting large volume of purchase orders and packing slips to vendor invoices in software.
Process batch check runs, domestic wire transfers, and ACH transactions.
Examine, reconcile and verify transactions for account codes, amounts, vendor information and approval.
Ensure vendor additions and edits are authorized, entered, and supported by appropriate tax forms.
Process invoices in Certify to export and import into NetSuite.
Attach all invoices, expense reports, and various miscellaneous documents for payment processing.
Complete follow-up with departments and individuals weekly regarding goods sold or services rendered by outside vendors to be processed for payment.
Ensure expenses are supported by contracts when required.
Research, resolve and communicate discrepancies and/or outstanding balances on invoices and statements internally and externally.
Process accounts payable check run bi-weekly or as needed.
Prepare checks for approval signature.
Maintain transaction documentation in an organized manner for audit, compliance, and retention requirements.

Associate’s degree in related field required.
Three (3) years of accounts payable experience required.
Experience with computerized financial or accounting software required.
Must be proficient in latest version of Office 365, including SharePoint, Word, Power Point, Outlook, and Excel.
Must have proficiency in the use of remote work technology such as scheduling with, connecting to, and using digital collaboration platforms such as Microsoft Teams.

Accounts Payable Specialist

Key skills