Financial Accuracy: Maintain timely financial records in QuickBooks Online, ensuring all expenses, payroll, and payments are allocated to the correct accounts and projects.
Accounts Payable (AP): Process vendor bills, monitor spending for discrepancies, and reconcile vendor statements to ensure timely and accurate payments.
Accounts Receivable (AR) & Billing: Manage customer invoicing for recurring agreements, project milestones, and Time & Material (T&M) billing.
Audit & Reconciliation: Perform regular bank, credit card, and payroll reconciliations. Create custom Excel workbooks for financial tracking and reporting.
Operational Support: Assist with the creation and maintenance of Sales Orders and Purchase Orders, ensuring alignment between vendor invoices and distribution records.
Payroll Support: Assist with payroll reconciliation, ensuring benefits, taxes, and withholdings are accurately recorded in QuickBooks Online.
Internal Controls: Follow established financial processes and proactively escalate risks or process breakdowns that could impact cash flow.

Experience: 5+ years of proven experience in Bookkeeping, specifically managing Accounts Payable and Accounts Receivable.
Software Mastery: Advanced proficiency in QuickBooks Online (Mandatory) and Microsoft Excel (Pivot tables, complex formulas, and reconciliation schedules).
Systems: Experience using ConnectWise Manage or a comparable PSA/Ticketing system is highly preferred.
Education: Degree in Accounting, Finance, or a related field.
Skills: Strong attention to detail, ability to identify financial anomalies, and excellent professional communication skills.
Language: Professional working proficiency in English (for documentation and reporting).

Bookkeeper, Accounts Payable & Accounts Receivable Specialist

Key skills