Supervisor, People Services

Role Overview

• Supervise the monthly payroll processing, ensuring accuracy, deadlines and legal compliance
• Validate payroll variables (overtime, allowances, absences, bonuses, expense allowances)
• Ensure correct tax and social security classification
• Coordinate monthly and annual payroll closings
• Conduct regular internal payroll audits
• Analyze and correct discrepancies, inconsistencies or non-conformities
• Prepare information for internal, external or corporate audits
• Ensure traceability and archiving of payroll documentation
• Manage employment contracts, addenda, renewals, suspensions and terminations
• Ensure correct application of Portuguese labor legislation
• Maintain individual employee files up to date and compliant
• Ensure documentation (work visas) for foreign employees
• Supervise time and attendance control systems
• Monitor absenteeism, vacation, leaves and work schedule regimes
• Ensure correct application of overtime and compensatory time off
• Ensure compliance with all reporting obligations to Social Security and the Tax Authority
• Respond to official inquiries (e.g., Relatório Único)
• Manage communications with the ACT (Portuguese Authority for Working Conditions), insurance providers and occupational health services
• Support inspections and official information requests
• Prepare operational reports for People Operations and Payroll
• Ensure data quality and reliability in HR systems
• Propose process improvements, automation and best practices
• Support corporate initiatives and cross-functional People Operations projects
• Assist with system updates to comply with legal changes
• Supervise and support the People Operations/Payroll team

Requirements

• Bachelor's degree in Human Resources Management, Management, Accounting, Law or a related field
• Minimum of 5 years' experience in Payroll and Personnel Administration
• Experience in payroll audits
• Strong knowledge of labor and social security legislation
• Excellent Excel skills and experience with HR/Payroll systems
• Professional proficiency in English, both spoken and written
• High degree of accuracy and attention to detail
• Strong organizational skills and ability to manage priorities
• Ability to work under tight deadlines
• Strong sense of confidentiality and professional ethics

Benefits

• Life Insurance
• Health Insurance
• Opportunity to join a rapidly expanding group