Act as the primary executive secretary to the CEO and the Marketing & Sales Director, managing his/her daily agenda and acting as a trusted organizational partner
Plan, coordinate, and manage complex calendars, meetings, and travel arrangements in a highly dynamic environment
Serve as the first point of contact for internal and external stakeholders, representing the executives with professionalism, clarity, and diplomacy
Ensure smooth communication and coordination between senior management, business units, and external partners
Handle sensitive and confidential information with the highest level of discretion and integrity
Proactively anticipate needs, follow up on action items, and support effective decision-making
Contribute to the continuous improvement of office processes, workflows, and organizational standards

Completed associate degree or higher
Excellent written and verbal communication skills in English (German is an asset)
Minimum 2 years of proven experience as an Executive Secretary, office / project management or in parallel roles
Excellent MS Office skills
Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously
Team spirit, resilience, and a strong sense of responsibility
High level of professionalism, reliability, loyalty, and confidentiality

Executive Secretary – CEO

Key skills