Bid & Tender Administrator – Coordinator

Role Overview

• You’ll play a key role in supporting the firm’s growth by helping us identify, manage and deliver high-quality opportunities.
• Working closely with the wider team, you’ll ensure our processes, data and submissions are accurate, compliant and consistently delivered to a high standard.
• Identifying and tracking opportunities
• Monitoring procurement portals and opportunity sources, ensuring all opportunities are accurately recorded, tracked and maintained across our systems.
• Maintaining high-quality CRM data
• Take ownership of HubSpot data, ensuring all opportunities, submissions and outcomes are up to date and aligned with internal trackers to support effective reporting and forecasting.
• Supporting bid submissions
• Assist with the preparation of submissions, including document collation, formatting, proofreading and background research to ensure a professional and tailored output.
• Managing compliance and documentation
• Maintain procurement portals and frameworks, ensuring all required documentation, accreditations and insurance records are current, accurate and audit ready.
• Monitoring key deadlines and renewals
• Track expiry dates and renewal schedules, proactively flagging upcoming deadlines to ensure continued compliance.
• Providing reporting and governance support
• Update systems with outcomes and feedback and support the production of management information and compliance reporting.

Requirements

• Highly organised with the ability to manage multiple tasks and deadlines
• Strong attention to detail and commitment to accuracy and compliance
• Confident using data and systems, with CRM experience (HubSpot desirable)
• Strong communication skills and ability to work collaboratively
• Proactive, self-motivated and open to feedback
• Experience working in a structured, deadline-driven environment
• Experience supporting document preparation and proofreading
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• CRM or database experience (desirable)
• Professional services or regulated environment experience (desirable)
• Willingness to travel to other offices as required

Benefits

At Menzies, we know that success starts with our people. That’s why we offer:🌍 Career Development: From learning opportunities to career coaching, we’ll help you achieve your goals. 🌍 Competitive Benefits: Private medical cover, pension matching, and enhanced parental leave, to name a few.** 🌍 Flexibility That Works for You: Agile working is embedded in our culture.** 🌍 Perks That Go Beyond: From volunteering days to wellbeing initiatives, we care about your whole self.