Executive Support – Business Operations Lead

Role Overview

• Manage the CEO’s complex calendar, ensuring strategic prioritization of time
• Oversee all travel logistics and expense management for the CEO with efficiency and discretion.
• Proactively manage the CEO’s inbox and correspondence, ensuring timely responses and appropriate escalation and closure of critical matters.
• Anticipate the CEO’s needs and emerging needs of the team and stakeholders, identify potential conflicts or risks, and proactively develop action and contingency plans.
• Track and manage CEO’s and your own critical and urgent tasks to ensure triage, escalation, and closure on a timely basis, ranked on urgency and impact.
• Coordinate and facilitate all Board of Directors engagements, including scheduling, logistics, and preparation of high-quality, engaging materials.
• Partner with the CEO to lead and manage end-to-end execution of monthly Executive Committee meetings and quarterly Board meetings, ensuring alignment on priorities, progress, and outcomes.
• Drive the development of high-quality materials—including polished pre-reads—delivered in advance of Board and executive sessions.

Requirements

• 5+ years of progressively responsible experience supporting senior executives,
• Strong understanding of business operations and administrative functions,
• Advanced proficiency with Microsoft Office
• Knowledge and experience leveraging GenAI tools like Microsoft Copilot 365 to accelerate and improve quality of work.
• Exceptional organizational and time management skills
• Meticulous attention to detail paired with a proactive, solutions-oriented mindset;
• Excellent written and verbal communication skills
• Demonstrated initiative and sound judgment
• Continuous improvement mindset
• High level of discretion and integrity
• Collaborative and adaptable work style.

Benefits

• 5-10% Travel expected