Senior Associate, Marketing Event Operations

Role Overview

• Coordinate detailed logistics for medium-to-large firmwide events including scheduling, shipping, venue setup, materials management, and onsite execution requirements
• Implement assigned tasks of event project plans for specified events, collaborating with Managers and Leads to ensure objectives, timelines, and operational processes are met
• Oversee shipping workflows, including creation of shipping schedules, vendor pickups, delivery tracking, packing standards, and post-event returns
• Serve as a primary logistics liaison with vendors for execution needs for shipping, equipment rental, supplies, printing, and on-site services, escalating contracting or performance issues to Managers
• Manage and maintain event inventory including booth assets, giveaways, signage, and reusable materials; ensure accuracy of tracking records and sustainability practices
• Perform system administration tasks for event technology platforms including Cvent, Survey Monkey, Poll Everywhere, and related tools
• Generate logistics reports, shipping manifests, timeline updates, and other documentation to support event readiness and post-event evaluation
• Work closely with Event Leads and Managers to ensure logistical requirements align with the operational plans and requirements defined by Event Leads and managers
• Coordinate with Marketing, Shared Services, IT, and other internal teams to ensure all operational components are aligned and executed accurately based on defined event plans and requirements
• Assist in event-related catering coordination for firmwide meetings and events
• Mentor and support Associates, contributing to onboarding, skills development, and process training
• Help refine operational procedures, templates, and documentation to ensure consistency and continuous improvement across the Event Operations function
• Support sustainability initiatives by identifying opportunities to optimize event materials usage and shipping practices

Requirements

• Bachelor's or Associate's degree in Business or relevant field preferred
• 3-5 years of event support or logistics experience required
• Project Coordinator and vendor management skills
• Strong attention to detail and communication
• Proficiency in Microsoft Office tools required
• Proficiency in Cvent, Survey Monkey, Poll Everywhere, and other related platforms is a plus

Benefits

• Comprehensive total rewards package