Administrative Assistant, Annual Fund, Development

Role Overview

• Provides administrative support to the Individual Giving Unit, specifically the Annual Fund, ensuring efficient office operations and donor engagement
• Manages incoming and outgoing correspondence, email inquiries, phone coverage, and information requests, escalating complex matters as needed
• Coordinates seasonal solicitations, mass mailings, and preparation of donor informational packets and gift acknowledgment letters
• Maintains and updates donor records in Raiser's Edge; organizes comprehensive paper and electronic filing systems, databases, and spreadsheets; analyzes data and generates reports as needed
• Oversees vendor relationships, including coordinating with printers and designers, processing payments, and managing office supplies and inventory within budget parameters
• Schedules and coordinates logistics for meetings and special events; prepares materials, manages travel arrangements, itineraries, and expense reporting for gift officers
• Acts as lead administrative support for donor and prospect events, managing registration processes, segmenting event databases, preparing credentials, and coordinating event follow-up strategies across departments
• Monitors budgets and grants, assists with budget development, tracks expenses, resolves discrepancies, and ensures financial compliance
• Supervises, directs, or trains volunteers, interns, and temporary staff as needed
• Ensures compliance with organizational policies and procedures; implements efficient administrative practices to support program goals
• Pursues ongoing professional development to maintain knowledge of national trends and best practices.
• Performs other related duties as required, with occasional evening, weekend work, and travel for donor events.

Requirements

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others)

Benefits

• Emory is an equal opportunity employer
• Flexible work arrangements
• Professional development opportunities