Raise and process purchase orders based on internal requests
Request basic supplier quotations when required
Monitor and track outstanding purchase orders, following up with suppliers as needed
Ensure all procurement records are accurately updated in internal systems
Coordinate and schedule deliveries to customers
Monitor delivery status and confirm successful completion
Update internal systems upon completion of deliveries
Coordinate collection, redelivery, or return of items when applicable (e.g., approved paid services)
Reconcile bank records against supplier and customer invoices
Assist with administrative processing related to payments (excluding cheque issuance)
Arrange courier or messenger services for:
Delivery or collection of cheques
Sending invoices and supporting documents
Support finance and admin teams in maintaining accurate records and tracking
Maintain accuracy of internal systems across all operational activities, including:
Purchases
Deliveries
Returns
Ensure operational data is consistently updated, clean, and reliable
Assist with catalogue updates when required
Support ad hoc administrative and logistics tasks as needed by the business

At least 1–3 years of experience in a similar role
Experience working in the IT industry, with familiarity in IT products and sales orders
Good understanding of the procure-to-pay cycle (purchase orders, accounts payable, procurement processes)
Strong attention to detail
Organized, reliable, and process-driven
Comfortable using systems and tracking information
Willing to handle routine administrative and logistics tasks

Mid-level Operations and Procurement Administrator

Key skills