Accounts Payable Officer – NZ Account

Role Overview

• Process supplier invoices accurately, efficiently, and in line with delegated authority and approval requirements.
• Match invoices to approvals where required and ensure correct coding to the general ledger.
• Maintain accurate and up-to-date accounts payable ledgers across multiple entities.
• Prepare and process regular payment runs in accordance with agreed schedules and approval processes.
• Manage supplier setup and maintenance, ensuring correct details and compliance with internal controls.
• Respond to supplier queries professionally and promptly, resolving issues and discrepancies efficiently.
• Reconcile supplier statements and follow up outstanding items to ensure balances are accurate and current.
• Complete regular bank reconciliations in Xero for all relevant bank accounts.
• Investigate, resolve, or escalate reconciling items and discrepancies in a timely manner.
• Support accurate and timely cash position reporting by ensuring banking transactions are complete and correct.
• Assist with monitoring outgoing payments to ensure accuracy and appropriate authorisation.
• Support the Finance Manager with transactional finance tasks and inputs into reporting as required.
• Maintain clean, accurate, and well-documented financial records across group entities.
• Assist with month-end processes related to accounts payable and banking.
• Contribute to the continuous improvement of accounts payable and finance processes.
• Support audit, compliance, and internal review requirements by providing clear and complete documentation.

Requirements

• Minimum of 3 years of related experience in Accounts Payable.
• Candidates with experience supporting New Zealand consulting or accounting firms are highly preferred; candidates with Australian support experience will also be considered.
• Proficiency in Xero is required.
• Experience with Hubdoc is preferred but not required.