Team Leadership: Supervise, mentor, and develop a Philippines-based payroll team. You are building a high-performance function from the ground up — hiring, structuring, and coaching are central to this role.
End-to-End Payroll Oversight: Manage the full payroll lifecycle across 15+ US states, serving as the final escalation point for complex tax and systems issues.
Multi-State Tax Compliance: Lead withholding, filing, and reconciliation across all state jurisdictions, including SUTA/FUTA, FICA, and local tax nexus management.
Payroll Systems Ownership: Serve as Subject Matter Expert for ADP Workforce Now (or equivalent platform), ensuring system integrity, integration, and continuous optimization.
Tax Registration & Filings: Manage registration of new state tax IDs and oversee all compliance obligations across a growing US footprint.
Audit & Notice Management: Lead responses to all federal and state tax notices, garnishments, and year-end reconciliations including W-2/W-3 processing.
Executive Reporting: Deliver accurate, timely payroll and compliance reporting to the C-suite, including 401(k) contributions, audit status, and trend analysis.
Process Improvement: Drive the shift from manual, reactive payroll processing to automated, scalable, and audit-ready operations.

8+ years of US multi-state payroll experience, with at least 3 years in a people leadership role
Demonstrated experience building, structuring, or scaling a Philippines-based payroll team
Deep expertise in US multi-state tax compliance (SUTA/FUTA, FICA, W-2/W-3, state nexus) — multi-state experience is non-negotiable
Advanced Excel proficiency: Pivot Tables, VLOOKUPs, Macros, Power Query, and large-dataset modeling
Excellent written and verbal English communication skills, with the ability to translate complex tax topics for US-based stakeholders
Bachelor’s degree in Accounting, Finance, or a related field
Comfort and commitment working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central business hours

100% Remote: Work from anywhere in the Philippines
Night Shift Premium: Competitive Night Shift Differential; 10:00 PM – 7:00 AM PHST. We recognize this commitment and compensate accordingly.
HMO Coverage: Premium health insurance with options to add dependents
Paid Time Off: 15 accrued PTO days + Philippine public holidays
Career Growth: Clear path for advancement within a scaling US organization
Stability: Full-time employment with a US-based company operating across 15+ states

Head of Global Payroll, US Tax Compliance

Key skills